Pricing plans for your business

Getting started is straightforward. Once you decide to implement CVS, our team will schedule a kickoff to gather your requirements – for example, what types of certifications you plan to track, how your organization is structured (departments, projects, etc.), and any specific workflows you have. We then configure your CVS account accordingly and assist with the initial data migration (bringing in your existing training records). The one-time setup fee covers this phase, ensuring the system is tailored for you. You’ll also receive admin training, which can be done via web conference, where we show your key staff how to add records, scan IDs, and use the features. From there, you can roll it out to your sites: distribute the QR code ID cards to employees (we can help print them quickly), and start using the scanning and tracking immediately. Many companies pilot CVS on one project or crew first – that’s fine too, and we often support a phased rollout. Additionally, if you took advantage of a free demo or trial, any data you entered there can be carried over to your production account. Our goal is to make the onboarding as smooth as possible so you can focus on improving safety compliance, not wrestling with technology. After launch, we remain available for any questions and to ensure you’re getting the most out of the platform.

No – all subscription plans come with unlimited system use and support. This means you’re not charged per admin or per user account; you can have as many managers, safety officers, or other team members accessing the system as needed without extra fees. “Unlimited usage” also implies you can store unlimited training records and perform unlimited QR scans – the pricing is based on active employees being tracked, not on how often you use the features. Support is included as well: if you have questions or need help, you have access to customer support (via phone or email) at no additional cost. We know reliability is crucial, so our support team is there to assist with onboarding, troubleshooting, or even just guidance on best practices. In short, the pricing is designed to be all-inclusive: once you subscribe, you should have everything necessary to use CVS fully, without worrying about add-on costs. This approach allows you to roll out the system to all relevant staff and integrate it deeply into your processes, ensuring you get maximum value and a smooth experience.

Purchasing ID cards from CVS is optional but recommended for convenience. The CVS service is a product of InstantCard (a professional ID card provider), so we offer high-quality, pre-printed photo ID badges with QR codes for each employee at a low per-card cost. Many clients choose this option because it’s turnkey – you provide your employee data and any card design preferences, and we handle printing and delivery. However, if you already have an ID card system or want to handle cards yourself, you can still use CVS: the system can generate QR codes for each profile, which you could print on your own cards or stickers. There’s no proprietary technology locking you in – any QR code that encodes the correct URL will work with the system. We don’t require you to buy scanners either (as mentioned, any smartphone can do the job). Essentially, the only “equipment” consideration is how you want to deploy the QR codes. Many companies find value in our ready-made, durable cards (given the fast turnaround and not having to manage printing in-house), but it’s up to you. The core service – the software platform – is what you’re subscribing to; how you implement the physical badges has some flexibility to suit your needs.

Yes. We understand that seeing is believing, so CVS offers a free demo and even a sample ID card to test out. You can request a demo account through our website, or you can request a live demo with an agent. Additionally, you can request a free sample CVS ID card with a QR code. This lets you experience the scanning process firsthand: you’ll receive a demo card in the mail, and you can use your phone to scan it and see a mock employee training profile pop up. The sample card is a great way to involve your team – for example, show your safety officers how it works in the field. All of this is provided with no obligation, so you can evaluate whether the system fits your needs. We want potential users to be comfortable and fully informed before making a decision, and the free trial options are part of that educational approach (rather than a hard sell).

CVS uses a straightforward subscription pricing model based on the number of employees you need to track. There is a monthly service charge that covers a certain number of active employees (with the ability to scale up for larger workforces), and this fee includes unlimited platform usage, full reporting features, and support. In addition to the monthly subscription, there’s a one-time setup fee that covers onboarding services. This includes customizing the system for your needs, initial data upload of all your existing training records, and training your team to use CVS. If you choose to use the physical QR code ID cards, those are available at a per-card cost (around the price of a few dollars each), and you can order as many or as few as you need with no minimum batch requirements. There are no hidden fees – features like sending QR code scans, generating reports, or adding new records are all included in the subscription (no per-scan or per-record charges). This means you can use CVS as much as needed without worrying about incurring extra costs. For detailed tiers and exact pricing figures, you can refer to our Pricing page or contact the sales team, but the structure is designed to be transparent and scalable for companies of all sizes.