Simple consultation of training records, anywhere, anytime

Ensure service requirements for railroad workers, positive train control implementation, standards for track inspections, certification of locomotive conductors, and safety at highway-rail grade crossings.

Systematic use of the CVS system enhances a company’s ability
to meet the FRA (Federal Railroad Administration) safety regulations.

Since all railroads are subject to strict government regulations with regard to safety,
CVS helps them manage pro-actively their workforce to ensure full compliance.

Upload credentials

Upload credentials
from any source.

A single repository for all training records, whether obtained internally or from an external provider.

secured data

Data is securely
stored in the cloud.

Records are always up-to-date and instantly accessible with 99.99% reliability.

ID card with QR code

A QR code is printed
on each worker’s ID.

Durable long-lasting plastic wallet card gives instant access to all qualifications and credentials.

Scan Card

Scan the QR code
with any phone/tablet.

Managers or inspectors just scan a badge to retrieve employee’s complete training history.

Fill out the form to get started.

A CVS representative will contact you right away!

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Keep scrolling to learn more about the service.

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Checking workers’ qualifications
keeps the worksite safe.

For increased safety…

Railroad personnel work in inherently dangerous conditions, and therefore safety has always been of paramount importance to the American railroad industry.  The ability to track and monitor safety training has never been more important, and the InstantCard CVS service was developed to facilitate the easy management of employee safety training records and credentials.

in the field…

Railroad personnel are generally working out in the field, often in remote locations, away from traditional networks.  Therefore, the ability to manage training credential through a mobile device is even more critical than in other industries.  The CVS service responds to that need by being able to work on any smartphone or tablet.  Use of cellular networks further extends the reach of the CVS service.

and on the move.

Railroad personnel often move from job to job, du to the need for constant maintenance.  CVS gives any manager the ability to immediately check up-to-date training records for any employee or contractor. This allows him to assign workers to the jobs they are best qualified for.  There is no longer any doubt about the ability of a maintenance engineer to perform a particular task safely and reliably.


Upload—camera, scan, webcam

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1 cPromote a Safety Culture

Increase safety awareness by making training visible to everyone, everywhere.

2cReduce compliance time

Ensure efficiency on the work site with rapid turnaround of qualification verification requests.

3cEliminate paper diplomas and cards

Replace dog-eared wallet cards with up-to-date electronic records.

4cView original training documents

Digital images of original certification documents display on any mobile device.

5cReceive notification of soon-to-expire credentials

Automatic reminders to enroll in re-certification courses.

6cAutomated upload of credential records

Bulk export of data via excel spreadsheets or web-services API.

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7cEmergency contact information

First responders have instant access to critical emergency medical information.

8cTrack safety programs like “tool-box talks”

Our mobile app allows instant registration of course participation.

9cMake worksite documents instantly available

Important documentation can be immediately accessed via the same QR code.

10cCustomize to meet industry-specific requirements

Highly configurable to adapt to a wide range of unique company needs.


Implementation & Operations

Well in advance of the start of the project, all workers are informed that they must carry a CVS qualification card when working on site. Each worker will:

Set up an account with InstantCard, registering their association with the turnaround project. Our web application makes this quick and simple.

In advance, order a card for each employee, uploading his name, ID number, and photo. All photo ID cards are printed with a unique QR code, and mailed to the subcontractor’s office within 24 hours.

For each employee, upload the images of the various training credentials required for the job. Also entered will be the credential name, course completion date, and expiration date. Once uploaded, all qualifications are immediately available for viewing online.

Once the minimum training requirements for all workers are established, InstantCard can provide monitoring services to report which employees have met those standards, and which remain non-compliant.

Reports can be generated which indicate, by individual, whether required courses have not yet been taken, or whether training has expired.

Easily add CVS’s functinality to your sites and apps

CVS  card designs are included

One of our professional designers will create your template at no additional cost.

They are printed on durable PVC plastic using
high-resoution thermal retransfer printing 

Request a free sample CVS ID badge