The management of a complex data base with thousands of records can often result in the need for a standardized naming convention. This is known as the “nomenclature” problem, and it can cause issues when searching for specific records within the data base. For example, different spellings of job titles such as “Assistant Foreman”, “Asst Foreman”, and “ASSIST. FOREMAN” can cause a search to miss relevant entries if they are not spelled consistently.
In order to overcome this problem, the C.V.S. service provides several tools that allow the creation of standardized names for various data elements such as titles, qualifications, and credentials. The system also offers the option of enforcing these standardized names for all new records, and the ability to batch re-name non-conformant records. This helps to maintain the integrity of the data base, making it easier to search and retrieve information.
The issue of standardized names is particularly important in the field of training, where a rich data base like C.V.S. is required to consolidate all training records from a variety of sources, including online courses, field-delivered training, and in-person classrooms. Different training providers may use different names for the same credentials, such as CPR/AED, making it difficult to standardize the names throughout an organization.
However, the C.V.S. service’s ability to manage the nomenclature problem makes it simple to standardize names across the organization. By accessing the Company menu and selecting the Manage Standard Names option, users can choose from three options for each category of names:
- Free Text (no standardization)
- Only Standardized Names (no free text allowed)
- Either Free Text or Standardized Names
By making use of these tools, organizations can effectively manage the nomenclature problem and maintain a well-organized, easy-to-search data base. Having a standardized naming convention is crucial for ensuring the accuracy and completeness of data within a complex data base. By using the C.V.S. service, organizations can overcome this challenge and maintain a well-organized, easily searchable data base.
In conclusion, the importance of standardized names cannot be overstated, especially when managing complex data bases with thousands of records. By using the tools provided by the C.V.S. service, organizations can standardize their data and make it easier to search and retrieve information, leading to improved efficiency and accuracy. So, if you want to ensure that your data is well-organized, complete, and accurate, consider implementing a standardized naming convention with the help of the C.V.S. service.
Leave A Comment